An accurate method of filing.
Alphabetical filing system advantages.
Hence there is no need of separate index for them.
The more files you have the greater risk of having the same name on more than one file.
There are disadvantages to alphabetic filing when the number of files grows to several thousand.
Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method.
A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical.
Usually this type of system is best when small amounts of information are involved.
Advantages of alphabetical classification of files 1.
Alphabetical filing has some advantages.
The telephone directory is a good example of such a classification.
Advantages disadvantages of filing systems.
B the staff should be able to learn and come to be comfortable with the law in a timely manner.
Alphabetical topical systems classify information according to topic then file the topic labels in alphabetical order.
In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order.
It includes name address phone number subject and other information along with file number.
A most people are well known with this type of filing because libraries at least partially and home filing systems are usually alphabetical.
Alphabetical filing has several advantages.
B the staff should be able to learn and become comfortable with the system in a timely manner.
Files can be expanded to an unlimited extent.
This type of filing and classification system is sometimes known as a dictionary system.
In this filing alphabetical index is required.
It is highly elastic since new headings can be introduced at anytime and at any place without disturbing the.
A file with an alphabetic heading is also easier to identify when it s out of the file system and in use.
Related topics are not kept together in this system.
A filing system is set up and employees follow the.
The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification.
Filing systems are used to keep documents organized and easy to find for employees.
The subject filing system method allows the data to be arranged based on the subject or topic.
This classification is very simple to understand and operate.
The reason is that the alpha numerical classification is an elastic one.
Suitable for large offices having a large number of files and folders.
